Small businesses have distinct characteristics far removed from the world of large corporate trade and commerce and hence their needs too are specific and exclusive. This sector is not standardized, in fact, the parameters that define small businesses differ between countries. However, they revolve around a number of factors – quantum of investment in plant and machinery, the number of workers employed and the level of sales and turnover. Given these restrictions, it is imperative that small businesses follow set patterns to optimize their operational efficiencies.
An analysis of these factors throws up one important point. If, as a small business owner, you want to go to the next level, it is necessary that you take the help of external agencies to do so. You’ll not have the means, both in terms of manpower and financial strength to keep every minute part of functioning fully in-house.
Simply setting up sophisticated systems and the costs involved in it can leave you bankrupt with little margin to maneuver for business growth and development. Hence, all aspects that do not directly require decision making on your part or in-depth monitoring from you can be outsourced at much cheaper options while being assured of a very high benchmark of excellence in output.
One of the crucial sides of business that you can definitely spin-off is your bookkeeping tasks to a top of the line accounting services for small business. Not only will you bring in a great deal of professional expertise in your organization, you’ll also get this at affordable rates that will not lead to a crunch in working capital requirements or require you to divert funds from more pressing needs.
What then are the benefits that you will get by outsourcing small business accounting functions to specialized agencies –
- Time to Focus on Business on Hand – One of the perennial problems of small business owners is a shortage of time. This is because they have to oversee various dimensions of business due to lack of qualified and trained personnel which they can ill afford to hire. But once accounting functions are outsourced, a large chunk of your workload is reduced enabling you to focus on core competencies and business growth and development. You can take business decisions based on financial reports prepared by them that you know are not only precise and accurate but have been compiled by the best in this field. On top of everything, you do not have to monitor daily and routine accounting jobs.
- Increasing Operational Efficiencies – Setting up a fully functional accounts department with state of the art hardware and advanced accounting software is not easy. Substantial investments are required that have to be diverted from more remunerative functions. It is necessary that small businesses maintain minimum infrastructure only that are paying in the long run. When you take the help of accounting services for small business, such outlay will not be required and you can channelize it for new product launches, competitive pricing and creating brand awareness. All these directly impact operational efficiencies by increasing sales and turnover, profitability and ROI.
- Getting Dedicated And Qualified Accounting Services – Not all business owners are experts in accounting methodology and have to depend on highly paid professionals in-house to brief them on the state of the financials. But when you outsource bookkeeping functions you are getting the services of equally efficient accounting personnel. All outsourcing agencies have on their rolls, bookkeeping experts who can handle any task to your complete satisfaction. Your accounts will be processed by the most advanced software that will blend seamlessly with your existing systems. You will be kept informed round the clock through updated reports whenever required and dashboards that can be accessed anywhere on Internet-enabled devices such as tablets, smartphones, and laptop. Crucially, the processing will be precise and accurate and reports customized to meet your specific needs.
- Preventing Fraudulent Transactions – Even large corporations are often laid low by fraudulent transactions, not to speak of the effects it can have on small businesses. When you outsource your accounting functions, all heads of accounts are regularly balanced so that any error is instantly noticed and brought to your notice for rectification. This is especially true for credit card and bank account reconciliation that is compulsorily balanced every month. Reconciling between external accounts – bank statement – and your internal records – cash book – is a sure way to eliminate any error or sham entries. For small businesses, this is a big takeaway from outsourcing bookkeeping to agencies with the necessary expertise.
Given the positive impact that accounting outsourcing services and back office solutions will have on your company, it is essential that you carry out in-depth due diligence process before deciding on the agency. Put a lot of emphasis on those that have a high level of data security measures incorporated into their systems.
If you need top of the line accounting for small business, opt for Cogneesol. Our trained and qualified accountants can deliver consistently and assured results and will customize reports to your specific needs. Your accounts will be processed on advanced hardware and software to ensure accuracy. For more information, contact us at info@cogneesol.com.
Cogneesol - Business Process Management Company 