How Profitable Restaurant Businesses Manage Their Accounting and Financial Reporting ?

What distinguishes the winners from the losers in operating and handling an economically profitable restaurant? The majority of profitable restaurateurs has perfected or perhaps has established the appropriate partners and individuals to focus on three primary aspects: system-culture-business.

  • Well established business capabilities
  • Efficient systems implementation
  • Great positive traditions

In case you’re like the majority of restaurant supervisors or owners, the everyday stress of keeping tabs on your financial situation and profit potential are what appear to stress you above other things. The simple truth is that if only you set a system in place, which understands and remembers your exclusive back office accounting, is when it’s decisively feasible for you to essentially pay attention to operating your dream hospitality venture.

All self-supporting restaurant owners deal with these types of restaurant bookkeeping and accounting problems:

Vendor invoice routines: Efficient assets and valuable time often are wasted coping with misplaced, unposted or perhaps past due invoices and credits, as opposed to managing your restaurant.

Incorrect accounts payable reporting: As your business invoices begin to accumulate, considering that you or your in-house accountant falls behind in everyday accounting data entry, you could get frustrated rather than being certain about your amount of debt every week.

Undependable checkbook reporting: Not making use of the application that reconciles bank accounts instantaneously, to confirm that all deposits are published and appropriate, can turn out to be a major problem. On account of incorrect checkbook balancing, since you handwrite checks to suppliers, you to drop the capability to predict future earnings.

Weekly primary cost reporting: By having any of the problems previously stated, you are going to encounter great difficulties any time trying to generate a weekly report that evaluates your sales versus primary costs. The majority of in-house bookkeepers are young and have no suitable training or expertise. This might lead to the flawed production of reports and definitely the potential to evaluate these reports.

Different kinds of accounting techniques: If you happen to be obtaining a profit and loss statement report in any way, odds are you may not be getting it to a restaurant-specific standard. Only comprehensive and adequately formulated financial statements customized to your marketplace will assist you to assess your restaurant’s profit potential and productivity in no time.

Having an established, thoroughly tested restaurant accounting practice is essential whenever accumulating the building blocks, which will bring about success. This consists of having to pay bills by the due date, well-timed financial reporting as well as essentially understanding where you are economical; all of the above-mentioned points need accounting procedures that are effective and correct.

Some of the most common restaurant accounting ideal practices consist of:

  • Everyday recording of sales as well as receipts
  • Comprehensive cost recording of purchase invoices
  • Weekly meals, wine, liquor, and labor costs reporting
  • Keeping track of and calculating inventory on a weekly or month-to-month schedule
  • Keeping track of crucial inventory product usage in every day or weekly timeframe
  • Designating important individuals for accounting-oriented projects or outsourcing these projects
  • Ensuring your POS sales data will get incorporated into your accounting program
  • Making use of a POS program for keeping track of time and attendance
  • Having a financial profit & loss affirmation a minimum of once a month

The most important consideration is that hospitality and food entrepreneurs who make use of accounting back-office procedures into typical and reliable practices will probably be beneficial as compared to those that don’t spend money on restaurant accounting software or solutions. Get in touch with us at Cogneesol to understand how we can assist your restaurant in better managing cash flow and boosting profits.


Importance of Account Receivable Management

You always need proper cash flow to grow your business from the initial level. So first way is you can take a financial loan and pay high-interest rate, which put an extra burden on your growing business and the second way is to capitalize your account receivable management where most of the entrepreneur didn’t focus which plays a crucial role in producing positive cash flow. So either you go for outsource account receivable or hire an in-house team, Watch this video about account receivable management: in-house vs outsource.

8 Cash Flow Management Strategies for Small Business

For every small business firm who is at the initial stage should keep one thing in mind, “ Never take your eyes off the Cash flow, because it’s the blood of business”. All the entrepreneurs are aware of the fact that Cash is King..!!!  Without proper cash flow management, a company cannot accomplish their business goals, they should look after their finance and accounting services very precisely for future analysis. A firm should have planned strategies before starting the business. The capital amount is the only cash they’ll be having at the inception of the firm, and appropriate small business accounting will help them out to avoid shortfalls.

Cash Flow Management

How to maintain accounts payables, accounts receivable and increase the profit rapidly, is all in the hand of the Owner. Proper management of assets and liabilities must be the main concern of the small accounting firm. While running the business, cash flow should be frequently verified and observed just to save you from a shortage of cash, which will lead to increasing liabilities of the business.

Following are the important factors that an entrepreneur should keep in mind:

  1. A Regular analysis of Cash Flow Management– Every business firm, not only the startup companies but also the successful companies must keep a regular check out on cash flow management, just to avoid upcoming shortfalls, which will affect the flow of cash and can lead the firm to excessive liability.
  2. Diminish Costs– Plan appropriate strategies to reduce your unusual costs that include insurance that is no longer in use or utilities, rent, etc. In this way, you can try to cut down your expenses and focus more on productivity to earn more profit.
  3. Recover Receivables– Try to push your customers to pay you periodically. Keep your credit limit up to Net 30 and Net 60 terms in contracts to a minimum extent, so that your account receivable will be vacant and you can run your business risk-free. Give some benefit to the customers by keeping offers, discounts, etc in order to receive timely payments from them.
  4. Setback payables– When it comes to payments of vendors or suppliers try to look for a maximum limit of net60 to net 90 terms so that you can get enough time to pay your liabilities to the maximum extent. You should always try to clear your account payable by selling your assets that are not in use anymore or find out other ways.
  5. Use Updated Technologies– To simplify the workload, in this modern world use updated technologies and methods that will help you to evaluate the cash flow work within a fraction of the time, instead of following long procedures that are time-consuming. Some updated software that is commonly used documents cloud, automated clearing house, lockbox, quick deposit and much more.
  6. Initiate creative ideas for sales– To run the business with proper coordination, it is necessary for every firm to come up with innovative ideas and rewards for the employees by keeping some incentives, tours, etc. This will motivate the team and initiate them to achieve their targets. In short, this initiative can lead you to maintain your cash flow, as it will help you to decrease your liabilities.
  7. Focus on cash flow rather than Profit– When you are in the initial stage of your business and have a small accounting business, try to focus on cash flow system instead of profits. This may sound awkward, but reducing the liabilities as early as possible will be extremely beneficial for your firm.
  8. Nominate a Cash flow monitor– Assign the task of monitoring cash flow to a trustworthy employee, who can inform you, when you are going to reach your threshold- suppose your cash flow is going to hit $1,000.

So, the above content gives you a clear idea of how cash flow management is an essential factor for every business firm, whether it is small scale or large scale, this is a continuous process.

Feel Free to call up @ +1 646 688 2821 for more information. You also can reach us by emailing at

medical accounts payable and receivable

Why Medical Companies Need to Automate Accounts Payable and Receivable functions?

In every business, organization accounts payable and accounts receivable play an important role. The healthcare organizations are not an exception in this regard. In a healthcare firm, the main functions are obviously related to patient care. So there is always a chance of healthcare accounts receivable and healthcare accounts payable functions getting ignored. Not giving proper importance to these functions can nullify the efforts put in by the team towards offering patient care services.

In such a scenario, automating the medical accounts receivable and payable functions by using the latest technology is the best option.

The various benefits of accounts receivable automation have been discussed below:

  • Reduced outstanding payments- By using the automation option, the invoices would be prepared and delivered to clients at the right time, thus leading to quicker payments.
  • Opportunity to offer e-invoicing- Many clients ask for e-invoicing facility which can be easily offered by latest software like QuickBooks. This can help in offering better service to clients and hence enhancing the customer base.
  • Opportunity to employ staff on core functions- By automating the accounts receivable process, the medical firms with a lesser number of staff members can focus more on the core functions of the organization, thus leading to enhanced productivity and efficiency.
  • Lesser customer inquiries- As automating will ensure that invoices will reach the clients on time, your customer care employees will have to answer a lesser number of customer inquiries.
  • Improved cash flow- With better management of accounts receivable, the medical firms will have better cash flow, leading to greater operational efficiency.

The various benefits of accounts payable automation have been discussed below:

  • Helpful in keeping records of payments made or missed- There is always a chance of certain payments being missed or being made twice by mistake. But with the option of paper invoicing through automation, these mistakes can be avoided.
  • Aids in availing discounts- Early payments help in availing the discounts offered by the suppliers. Automation can play an important role in this process.
  • Useful in maintaining a good relationship with suppliers- By making payments at the right time, good relations with the suppliers can be maintained which is useful for the long-term success of the business.

Cogneesol has emerged as a top-class provider of outsourced accounts receivable and accounts payable services to business organizations from all over the world at affordable costs. These services can help the business firms in maximizing their potential and reducing overheads. By hiring these services, focus competencies can be prioritized and make your venture more successful. To get more information, contact us at or call us at +1 646 688 2821.

6 Bookkeeping Practices Any Business Owner Should Implement

Bookkeeping is an important aspect of any business. Poor management of bookkeeping services could lead to problems like poor cash flow and wrong tax filings. It is often said that good bookkeeping is the stepping stone to success for any business. In order to ensure that their bookkeeping operations remain in order, business entrepreneurs are using ingenious strategies like outsource bookkeeping etc.


Below mentioned are some tips which can help in ensuring the efficient execution of bookkeeping practices:   

  1. For tax returns hire professional services– Tax preparation can prove to be a difficult and time-consuming process. This task could create pressure on the in-house accountants and lead to mistakes in the bookkeeping process. By using services of third-party firms offering outsource bookkeeping services, taxation services etc, the pressure on the in-house team with regards to filing the tax returns will be eased.
  2. Don’t leave the bookkeeping tasks completely to a bookkeeping outsourcing company – Bookkeeping is so important that it cannot be assigned completely to a third party firm. You need to keep at least one in-house bookkeeper to keep an eye on the validity of operations. Bookkeeping outsourcing services can be hired for performing a major portion of the work, but at least one in-house person should be kept.
  3. Choose the right software– Nowadays, much efficient software like NetSuite, QuickBooks etc, have emerged which have made bookkeeping an extremely simple task. But every business organization has its own unique bookkeeping requirements. So before purchasing a particular software, you must find out whether it is compatible with your requirements. Outsourced bookkeeping services also have access to the latest software for performing these tasks.
  4. Keep a record of the processes– Every time the owner or the accounting team performs the bookkeeping processes, there is something to be gained by the process. The lessons learned can be used for improving the quality of the bookkeeping process.
  5. Keep the record of the expenses and incomes– Keeping a record of the business transactions is essential for a business. All these records can help in making the bookkeeping process simpler. All the invoices whether inbound or outbound should be kept.
  6. Look at accountants as useful business processes– Many business owners make the mistake of looking at their accountants as an unnecessary expenditure. Instead, they should be looked at as useful resources who can offer advice on financial planning.

Cogneesol is among the leading accounting outsourcing services providers in the world. These services are aimed at helping the business firm managements in boosting their productivity by concentrating on their strengths. They have access to high quality, well trained and experienced staff and latest software like NetSuite, QuickBooks etc, for performing these functions. They have earned favorable reviews from clients for their quality service and customer support. Cogneesol has created a special niche for themselves in the world of bookkeeping outsourcing.

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